When money paid to the College is refunded, and how.
Fees paid to KMCT College of Engineering for Women, Kallanthode are paid for an educational service. They are not a purchase of goods and are not refundable on request or on a change of mind. Refunds are made in the situations set out below.
These are the most common refunds and they are unconditional - the money was never properly received by the College, or was received twice.
| Case | What happened | What we do |
|---|---|---|
| Failed transaction | Your account was debited but the payment failed and was not credited to the College. | The amount is normally reversed automatically by the bank. If it is not reversed within 7 working days, report it and it will be refunded to the source account. |
| Duplicate payment | The same fee was paid twice for the same student. | The duplicate amount is refunded in full to the source account, normally within 7 working days of verification. |
| Excess payment | An amount higher than the fee due was paid. | The excess is refunded, or adjusted against the next instalment if you ask us to. |
| Wrong fee head or wrong student | The payment was credited against the wrong record. | The entry is corrected. A refund is made only where the amount cannot be adjusted. |
Refunds of this kind are made only to the same account or payment instrument from which the payment was made. Refunds are not made in cash and are not made to an unrelated third party.
Where a student withdraws after admission, the refund is governed by the refund norm of the All India Council for Technical Education and the affiliating university, together with any order of the Government of Kerala or the Admission Supervisory and Fee Regulatory Committee.
Where the applicable norm prescribes a refund, the College follows it in full. In summary:
The norms are revised from time to time. The version in force on the date of your withdrawal applies. If the norm applicable to your programme is more favourable than what is described above, the norm applies, not this summary.
A caution deposit of 10,000 rupees is collected at KMCT College of Engineering for Women. It is held as a refundable liability, not as fee income, and is not adjusted against fees due unless you ask in writing.
The deposit is refunded on completion or discontinuation of the programme, after deduction of any dues, including recovery for damage to institutional property assessed under the College's rules. A statement of any deduction is given with the refund.
A claim for the refund of a caution deposit must be made within 2 years of the date of completion or discontinuation. The College sends a reminder to the last recorded email address and mobile number before the end of that period. A deposit not claimed within the period is dealt with in accordance with the applicable law on unclaimed amounts and the College's rules; it is not retained as income.
Once approved, a caution deposit refund is released within 15 working days.
If the College cancels a programme, or a student is denied admission by the College after payment, the amount paid is refunded in full.
A refund request must be made:
A duplicate or excess payment identified by the College during reconciliation is refunded or adjusted whether or not a request has been made.
Where the original account has been closed, or the card has expired or been replaced, and the bank cannot route the refund to it, the refund is made to a bank account in the name of the person who made the original payment, on submission of:
Where the original payer is a parent or guardian and the student is now an adult, the refund is still made to the original payer, unless the payer consents in writing to it being made to the student.
A refund request is acknowledged within 3 working days with a reference number.
The accounts office verifies the request and communicates a decision within 15 working days of receiving a complete request. Where a request is incomplete, we tell you within 5 working days what is missing.
Once approved, a refund is initiated to the source account within 7 working days. The time taken for the amount to appear in your account thereafter depends on your bank, and is normally a further 3 to 5 working days.
Where the applicable regulatory norm prescribes a shorter timeline for a refund on withdrawal, that timeline applies.
The convenience charge on the original transaction, where one was levied, is not refundable, as it is retained by the bank and not by the College.
If a refund is refused, or is not settled within the timelines above, you may escalate under the Grievance Redressal Policy published on this website. Escalating does not require you to give up any other remedy.